I made a short video for you to watch:

After you’re done watching the video, check out DropBox for free:

http://www.DarrelHawes.com/DropBox

It’s no secret I love Google Docs…

Well here’s some of the “user favorites” you can use as templates for your own docs:

http://docs.google.com/templates?sort=hottest&view=default&pli=1

Here’s the latest word on my project management quest…

I decided that Google Sites didn’t quite do it for me. Maybe the app is just not mature enough yet.

I had been looking for something like Activecollab, which was supposed to be open source forever, but which had morphed into a paid model sometime last fall. There was a link on the site to the last free version, and for some reason that link never worked for me.

Well, in my research I stumbled upon this site:

http://collab.ws

This outfit will host Activecollab (open source version) for you for $5/month. However, they also give you the last open source version (o.7.1) if you have the means and inclination to install and use it on your own server.

I gleefully downloaded and installed it. It was a fairly straightforward process, but something went wrong and it didn’t come up for me.

Shoot.

I kept looking and found Project Pier: http://www.projectpier.org. What these guys are doing is actively developing activeCollab 0.7.1. Free, open source. I downloaded and installed it and it worked without a hitch. So, looks like I’ll be putting Project Pier through it’s paces.

I have purchased several laptops over the years. In fact, I likely will not buy another desktop computer. A mind-range laptop is powerful enough for my needs, and they’re portable!

This site:

http://www.notebookreview.com

Is indispensable for  researching your laptop before you buy it. Click on the “notebook reviews” tab and you’ll surprisingly detailed reviews of many machines. The reviews often include close up photos of the keyboard and sides (so you can see the ports close up).

Highly recommended!

These print utilities make my life easier every day. Each one has a free and paid version, and I use the free versions currently.

Fine Print.

This awesome utility allows you to:

• Bring up a print job and view it before you print (similar to print preview)
• Delete pages that you don’t want to print
• Shrink pages and print multiple pages on on page (2, 4, or 8 pages)
• Manual duplexing if you don’t have an automatic duplex printer

I usually choose 2 or 4 pages, depending on the print size. It really cuts down on the paper, especially when using duplex.

They don’t really advertise the free/trial version, which prints a small banner at the bottom of every page.

http://www.fineprint.com/products/fineprint/benefits.html

PDF Redirect

I have tried many PDF creation utilities, and PDF Redirect works the best for me. One feature I really like is the ability to combine multiple PDFs into one document.

If you’ve never used one of these before, they allow you to create a PDF document instead of printing.

http://www.exp-systems.com/pdfredirect/Features.htm?1

Faststone Capture

This is a “print screen” utility, and I absolutely love it!

It allows you to:

• Print the whole screen, the active window, or a portion you select
• Print it or save it
• Crop and resize

The current version of Faststone is no longer free, but you can download a prior version from:

http://www.portablefreeware.com/?id=775

All of these utilities will cut down on your paper consumption, if used properly.

Let me know how they work for you!

There are hordes of free and non-free project management tools available, especially online.

If someone wants a reliable system and doesn’t want to spring for Basecamp or any of the other myriad of systems available, what is he or she to do?

Well, with the addition of Google Sites to the Google Apps suite, we have one more option to try out. I’ll be giving it a shot for one of my projects.

While it’s not a true project management system, it does provide an easy way to create new projects (simply create a new site) and group all the required files in one place. You can easily create pages with lists or whatever you need to track with the built-in page templates.

Some of the helpful links I found:

http://www.enterprise-dashboard.com/2008/02/29/google-sites-dashboards-project-management-dashboard-example

http://sites.google.com/a/altostrat.com/project-eggplant/Home

https://uto.asu.edu/blog/2008/02/29/strap-on-your-rocket-shoes-google-sites-for-asu

http://meetings.abanet.org/ltrc/index.cfm?data=20080317 (scroll down to the second post)

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P.S. I made a 17 minute video explaining how to use Google Apps for project management in more detail.

To get lifetime access, including future updates, enter your information and press the button below:

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It’s risk-free! If you don’t like it for any reason, just let me know within 30 days and I’ll paypal you back a 100% refund.

My old Visioneer flatbed scanner recently died…no big loss because I was having trouble getting drivers for it.

It’s hard to find a scanner now without also buying a multifunction machine.

What I ended up with is the Canon MX310. I bought it from Costco for $95.

It’s a great little piece of equipment. It can do:

• Flatbed Scanning (duh!)
•  Sheetfed scanning (30 sheets instead of the standard 10 in this class)
• Color and B/W copying (and the color copies are surprisingly good)
• Fax

Now I’ve not had the need for a fax machine before, but interestingly I faxed 3 or 4 documents in the first week of owning it. Sometimes it’s just easier and faster to fax rather than email a scanned document.