Project Management with Google Apps?

Published April 22, 2008 in Productivity , Tools - 8 Comments

There are hordes of free and non-free project management tools available, especially online.

If someone wants a reliable system and doesn’t want to spring for Basecamp or any of the other myriad of systems available, what is he or she to do?

Well, with the addition of Google Sites to the Google Apps suite, we have one more option to try out. I’ll be giving it a shot for one of my projects.

While it’s not a true project management system, it does provide an easy way to create new projects (simply create a new site) and group all the required files in one place. You can easily create pages with lists or whatever you need to track with the built-in page templates.

Some of the helpful links I found: (scroll down to the second post)


P.S. I made a 17 minute video explaining how to use Google Apps for project management in more detail.

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Michael Kariv - April 23, 2008 Reply

Take a look at gGanttic. It is a PM (Gantt actually) on top of Google Spreadsheet. Still buggy but has a potential.
(Fair disclosure: I wrote it, out of frustration with MS Project)

darrel hawes - April 23, 2008 Reply


Thanks for that. I’ll give your app a try.

Steve - December 26, 2008 Reply

You have to check out its the only to online free web application that works with google apps

Manymoon is a secure to do list and project management application for Google Apps! Manymoon is like Basecamp and Sharepoint for Google Docs.

* Private and Shared To Do List (attach Google Docs)
* Turn emails into tasks, receive daily reminders
* Projects and milestones linked to Google Doc
* Add tasks to google Calendar

darrel hawes - January 15, 2009 Reply

Hey Steve, that looks really good… especially the integration with the Google apps. I’ll put Manymoon through it’s paces and see if it works for me.

Ed - March 10, 2009 Reply

Are you still using Google Apps for project management? How did ManyMoons work out?

Darrel Hawes - March 11, 2009 Reply


I ended up sticking with Basecamp. I’m still interested in other solutions for smaller projects or to use in organizations other than my business. I’d like to make use of Google Docs or Apps since they are used so widely and accessible to anyone, anywhere.

Vivien Dracon - May 12, 2009 Reply

Hi Darrel,

Just to add to your pile of tools … my partner and I built ProjectGoo which integrates MS Project Standard of Pro with GCal and GDocs … it’s a full collaboration platform and has been tested with a team of 5 and a team of 50. Happy to give you a tour …

Project Management in the Cloud » Blog Archive » Project Management with Google Apps - July 24, 2009 Reply

[…] Darrel Hawes covers some of the benefits and shares links to thirs party apps to make Google Apps more fluent. In Appfrica’s review of the best and worst project managment apps, Google Apps ranked a 3.9, receiving a 1 out of 5 for not being open source.  In the grand scheme of things, I don’t care if it’s open source or not, and at a price point of $0, it’s still great. Keizng reviews Google Docs and compares it to a few other similar services, it says, Google Calendar is beautiful to bits.  Clearly they are a fan. […]

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